FAQs

FAQs

Before you begin your application

NYSCA funds the full range of visual, literary, performing, folk and media arts and also provides dedicated support for arts education, individual artists, economic development through the arts, and programs reaching underserved populations. On our Programs pages, you can download guidelines that provide a detailed description of what we fund and include questions you will need to answer if you apply. You can also visit our Map to see what grantees are near you and our Blog to read about specific grantees.

General Operating Support applicants are evaluated on the holistic strength of the organization rather than a specific project offering, leaving more areas open to scrutiny. If a first-time applicant is very strong, it may be eligible for GOS. However, most applicants receive Project Support first.

NYSCA funds interdisciplinary projects and organizations every year. If you are unsure of what Program your application would be best suited to, please reach out to our Program Staff before the application period opens.

Yes, but not directly. NYSCA can only accept applications from non-profit organizations but encourages organizations to sponsor grant requests on behalf of artists.

Any non-profit organization can serve as a sponsoring organization. To review a list of organizations that have served as fiscal sponsors, visit our website and search Past Grants in the Individual Artists and Architecture + Design Programs.

NYSCA hosts seminars throughout the state each year to review guidelines in each program. Attend the seminar closest to you to meet our Program Staff and Executive Team.

Program Staff can share panel ratings and comments with applicants, which can help you see strengths and weakness of your application and enable you to submit a stronger application in the future.

In FY20, organizations are typically limited to two grant requests each, but there are exemptions to this limit. Each ongoing multi-year grant counts as one request.

Ongoing multi-year grantees:

  • Do not need to re-register on the NYSCA website or re-apply through the NYSCA-CFA. The FY2020 period of the NYSCA multi-year grants are automatically registered on the NYSCA website. 
  • Upon notification from NYSCA in May 2019, must electronically accept and sign the FY2020 period of their contract in the Grants Gateway later this year. 
  • Upon notification from NYSCA in May 2019, those grantees who do not submit new applications to NYSCA for FY2020 will need to update their organization information on the NYSCA website later this year.  The organizational budget will follow the streamlined template used in the FY2020 application and will require organizations to update basic historic data as well as current budget year (see page 23 of the Application Manual and links to an Excel worksheet and instructions). 

Creating Accounts and Registering to Apply

 First, review the Program Guidelines, available via the Programs menu of the NYSCA website. Visit step 1 of our application guide to learn more, and follow the guide and our application manual for step-by-step instructions.

Prequalification

Prequalification is the process by which New York State reviews’ prospective grantee and vendor organizational and fiscal capacity and integrity. All NYSCA applicants must be Prequalified at least 5 days before the application deadline.

Not yet! You need to submit your document vault by clicking the button in the middle of the page. Read more about submitting and receiving notification of your Prequalification status.

Applying through Grants Gateway

The New York State Grants Gateway serves as the primary outlet for State agencies to post upcoming and available funding opportunities. NYSCA uses Grants Gateway for our Prequalification and contracting processes. 

Support materials will be uploaded in the Program-Specific Questions portion of the application. If you get an error message, remember that support materials need to be uploaded as a single PDF. You can combine files into one PDF using Adobe Acrobat, Preview (Mac), or 3rd-party programs such as PDF Joiner.

The NYSCA Project Budget Form requests information about revenue and expenses for the entire project, including non-NYSCA funds. The Grants Gateway Expenditure Budget outlines how the organization plans to use the NYSCA grant request. Applicants must complete both budgets.

The budget notes help panelists clearly understand how you will execute your project. The more information you can provide here, the better — we don’t recommend leaving this blank.

Write to help@arts.ny.gov.

 

Managing Your Grant

Grantees are required to complete reports on their use of grant funding and credit NYSCA in all public materials. Read more.

Contact NYSCA’s Help Desk or Operations Team.

All grantees will receive accounts to be entered into the Statewide Financial System, the central location for distribution of New York State funds. If your contact information, organization name or banking information changes, you will need to update your account.